Campus UMail System - How To

Timezone Update Tool for March 2007 Daylight Savings Time changes

Outlook 2003

Outlook 2007

Outlook Update Tool Notes

Entourage (for Macs)

 

If you are running Outlook 2003

For Windows computers not running Outlook 2007, follow these steps:

  1. Download the Timezone Data Update Tool for Microsoft Office Outlook from the Microsoft Download Center.
  2. Double-click the file you just downloaded (the default name is tzmove.exe).
  3. In the license agreement for the update, check the box next to Click here to accept the Microsoft Software License Terms. Click Continue.
  4. In the Change Calendar Time Zone window, start at step 5 below.

If you are running Outlook 2007

For Windows computers running Outlook 2007, follow these steps:

1. In Outlook, from the Tools menu, select Options... .

2. On the Preferences tab, click Calendar Options.

3. In the Calendar Options dialog box, click the Time Zone button.

4. In the Time Zone dialog box, under "Change calendar time zone" click the Change Calendar Time Zone button.

5. In the Change Calendar Time Zone dialog box, change the following options:

a. Change "Data File:" to the resource you wish to update. "Mailbox - Lastname, Firstname" will be the default for Exchange users. Select the Custom button and choose the appropriate Personal Folder, Public Folder, or shared mailbox if you wish to update one of these. Click OK to select your target.

b. Check to make sure your "Original Time Zone:" is set to your current time zone. For Utah it is (GMT -07:00) Mountain Time (US & Canada).

c. For the DST 2007 changes, make sure the Update to reflect changes to Windows time zones radio button is selected.

d. To send updates for meetings with attendees, leave the box Move meetings you organized to the new time zone and send updates checked.

6. In the Change Calendar Time Zone dialog box, click OK.

7. The tool will search all your calendar items and find instances with the incorrect DST information stored. The Change Calendar Time Zone dialog box will tell you how many appointments have this incorrect information. Select Details>> to see all the found appointments. If you do not wish to update an appointment, deselect it.

Note: For example, you would not want to update specific appointments that take place during the delta period if you created them using an older version of Outlook on a patched Windows computer. These appointments might be flagged as needing an update but would really be correct. You have the option of skipping these if you know they're false positives.

8. Click OK and the tool will update all (or the selected) calendar objects. To see the progress of the update, click the Details>> button.

9. When the tool is done, the Change Calendar Time Zone dialog box will say "Finished" on the bottom left. Click Details>> (if it's not already selected) to see the detailed list of appointments that were updated. You may also click Open Log to see a text file of this listing. Click OK to close the Change Calendar Time Zone tool.

10. Click OK in each of the open dialog boxes. The calendar items for the resource you chose in step 5a are now up to date. If you wish to update other calendars, including Public Folders and personal calendars, follow these steps again but change the "Data File:" option in step 5a.

Outlook Update Tool Notes

  • The Outlook 2007 built-in update tool runs randomly between one and seven days after a time zone definition change is detected at the operating system level for Windows XP. You may cancel out of this automatic run.
  • The Outlook 2007 built-in update tool runs randomly on Windows Vista at an indeterminable time.
  • If you have patched your operating system and are using a version of Outlook prior to 2007, take care with single-instance appointments between March 11 and April 1, 2007. Both the downloadable and Outlook 2007 built-in update tools may incorrectly update these appointments. Either skip these during this process, or double-check them after the tool has been run.

Updating calendar events in Entourage

Microsoft is not providing a tool for Entourage to update previously created appointments. We recommend that you use the tool provided for Outlook in Windows, described above, to correct these appointments.

 

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