Campus UMail System - How To

Managing Your UMail Mailbox Size

The “housekeeping” techniques below will keep your UMail mailbox from growing too large. Try to do the following on a weekly basis.

1.	Check to see how big your mailbox (all folders) is.
2.	Make sure that your Junk email folder is empty.
3.	Delete unnecessary items from your Sent Items folder.
4.	Delete or save all your large attachments. Attachments, along with saving your deleted email, usually account for the vast majority of used storage space. Best practices dictate that if you want to keep something you should save the attachment elsewhere and then delete the e-mail to help keep the size of your mail store to a minimum.
5.	Make sure that your Deleted Items folder is empty and is getting emptied automatically. This is not a safe place to store anything; if you think you might want to save an item, create a folder and move the item to that folder.
6.	Archive 12-month-old calendar items.
7.	Check the size of your mailbox again. Then see what a difference all this made!

For more specific instructions on checking your mailbox size, or how to set up auto archiving and deleting, see Microsoft's training module.

For more help with email, please contact the Campus Help Desk at 581-4000, option 1.