FAQs: Email Spam Filters/Rules

Configuring OWA using Internet Explorer
Configuring Outlook Express for Windows
Configuring Outlook 2003 for Windows
Configuring Outlook 2002 for Windows
Configuring Eudora 6.0 for Mac OS X
Configuring Eudora 6.0 for Macintosh Classic OS
Configuring Microsoft Office X Entourage
Configuring Outlook Express 5 for Macintosh Classic OS
Configuring for GroupWise 6.5 Local Client
Configuring for GroupWise WebAccess

Please Note: these instructions include some specific instructions for campus 'utah.edu' email accounts (as indicated), but are for client-side UCE/spam filtering of any email account.

Configuring OWA using Internet Explorer

On the Menu toolbar at the left, click Rules.
Then select New ...
In the window that opens, set the Rule Name (optional).
Fill in the Subject contains line with [UCE].
Under Then, select the desired action:

Move it to the specified folder - Then click on the specified link and choose the folder where you want junkmail.
OR
Delete it

Then select Save and Close in the upper left hand corner.

Configuring Outlook Express for Windows

You can configure Outlook Express for Windows to check each Email subject line for the inclusion of a spam indicator, and request that any mail with this indicator be placed in a separate Email folder.

In the Tools menu, select Message Rules , then Mail .

In the Message Rules window, click the New button.

In the New Mail Rule window,

in the Conditions box, check Where the subject line contains specific words ,
in the Actions box, check Move it to the specified folder ,
in the Rules Description box, click the contains specific words link.

In the Type Specific Words window,

for 'utah.edu' email domain accounts: type [UCE] and click the Add button, or
for other Email domain accounts: enter the address or text you want to match.
click the OK button.

In the New Mail Rule window, in the Description box, click the specified link.

In the Move window, select Local Folders , then click the New Folder button.

In the New Folder window, type suspected spam for the folder name, then click the OK button.

In the Move window, select your suspected spam folder, then click the OK button.

In the New Mail Rule window,

In the Name of the rule box, type subject modification .
Click the OK button.

In the Message Rules window, click the OK button.

Configuring Outlook 2003 for Windows

You can configure Outlook to check each Email subject line for the inclusion of a spam indicator, and request that any mail with this indicator be placed in a separate Email folder.

Start Outlook 2003 and select your Inbox .

In the Outlook menubar, select Tools , then select Rules and Alerts... .

In the Rules and Alerts window,

Click the New Rule... button.
At the top of the window, select the option Start from a blank rule .
Select Check messages when they arrive , then click the Next button.
Under the heading, Step 1: Select condition(s) , check the option with specific words in the subject .
Under the heading, Step 2: Edit the rule description , click the link specific words.

In the Search Text window,

Under the heading Specify words or phrases to search for in the subject: for 'utah.edu' email domain accounts: in the box to the right of contains, type [UCE], or
for other Email domain accounts: enter the address or text you want to match.
Click the Add button.
Click the OK button.

In the Rules Wizard window,

Click the Next button.
Under the heading, Step 1: Select action(s) , check the option move it to the specified folder .
Under the heading, Step 2: Edit the rule description , click on the specified link.

In the Rules and Alerts window, click the New... button.

In the Create New Folder window,

In the Name: box, type suspected spam
Under the heading Select where to place the folder: , make a selection.
Click the OK button

In the Rules and Alerts window, click the OK button.

In the Rules Wizard window, click the Finish button.

In the Rules and Alerts window, click the OK button.

Configuring Outlook 2002 for Windows

You can configure Outlook to check each Email subject line for the inclusion of a spam indicator, and request that any mail with this indicator be placed in a separate Email folder.

Start Outlook 2002 and select your Inbox .

In the Outlook main menu , select Tools , then select Rules Wizard .

In the Rules Wizard window,

Click the New button.
At the top of the window, select the option Start from a blank rule .
Select Check messages when they arrive , then click the Next button.
Under the heading, Which conditions do you want to check? , check the option with specific words in the subject .
Under the heading, Rule description , click the link specific words.

In the Search Text window,

Under the heading Specify words or phrases to search for in the subject: for 'utah.edu' email domain accounts: type [UCE], or
for other Email domain accounts: enter the address or text you want to match.
Click the Add button.
Click the OK button.

In the Rules Wizard window,

Click the Next button.
Under the heading, What do you want to do with this message? , check the option move it to the specified folder .
Under the heading, Rule description , click on the specified link.
Click the New button.

In the Create New Folder window,

In the Name: box, type suspected spam
Under the heading Select where to place the folder: , make a selection.
Click the OK button

In the Rules Wizard window,

Click the OK button.
Click the Next button.
On the resulting window, click the Next button.
Under the heading Please specify a name for this rule: , type subject modification
Click the Finish button
Close the Rules Wizard window.

Configuring Eudora 6.0 for Mac OS X

You can configure Eudora to check each Email subject line for the inclusion of a spam indicator, and request that any mail with this indicator be placed in a separate Email folder.

Start Eudora 6.0.

In the Eudora menu bar , select Window , then select Filters .

In the Filters window,

click the New button,
in the Match box, check Incoming ,
in the Header box, select Subject: from the pull-down menu,
in the line under the Header box, select contains from the pull-down menu,
for 'utah.edu' email domain accounts: in the box to the right of contains, type [UCE], or
for other Email domain accounts: enter the address or text you want to match.
in the Action box, for the first pull-down menu, select Transfer to.

The Choose Mailbox window will display.

In the Eudora menu bar , select Transfer , then select New...

In the New Mailbox window, type suspected spam for the new mailbox name, then click the OK button.

In the Eudora menu bar , select File , then select Close .

When requested to Save changes to filters , click the Save button.

Configuring Eudora 6.0 for Macintosh Classic OS

You can configure Eudora to check each Email subject line for the inclusion of a spam indicator, and request that any mail with this indicator be placed in a separate Email folder.

Start Eudora 6.0.

In the Eudora menu bar , select Window , then select Filters .

In the Filters window,

click the New button,
in the Match box, check Incoming ,
in the Header box, select Subject: from the pull-down menu,
in the line under the Header box, select contains from the pull-down menu,
for 'utah.edu' email domain accounts: in the box to the right of contains, type [UCE], or
for other Email domain accounts: enter the address or text you want to match.
in the Action box, select the option Transfer to.

The Choose Mailbox window will display.

In the Eudora menu bar , select Transfer , then select New...

In the New Mailbox window, type suspected spam for the new mailbox name, then click the OK button.

In the main Eudora menu , select File , then select Close .

When requested to Save changes to filters , click the Save button.

Configuring Microsoft Office X Entourage

You can configure Office X Entourage to check each Email subject line for the inclusion of a spam indicator, and request that any mail with this indicator be placed in a separate Email folder.

Start Entourage

In the Folders box, select the Inbox.

In the Entourage menu bar , select File , then New and then Folder .

A new folder called untitled folder will appear.

In the Folders box, select untitled folder , rename to suspected spam , then press the Return key.

In the Entourage menu bar , select Tools , then select Rules .

In the Mail Rules window, select Mail(POP) or Mail(IMAP) , whichever configuration you are using, then click the New button.

In the Define IMAP Rules or Define POP Rules window,

In the Rule Name box, type Subject Line Modification .

In the If box, in the second line,

for the first pull-down menu , select Subject ,
for the second pull-down menu , select contains
for 'utah.edu' email domain accounts: in the box to the right of contains, type [UCE], or
for other Email domain accounts: enter the address or text you want to match.

In the Then box,

for the first pull-down menu , select Move message ,
for the second pull-down menu , navigate to your suspected spam folder.

Click the OK button.

Close the Rules window.

Configuring Outlook Express 5 for Macintosh Classic OS

You can configure Outlook Express to check each Email subject line for the inclusion of a spam indicator, and request that any mail with this indicator be placed in a separate Email folder.

Start Outlook Express

In the Folders box, select the Inbox.

In the Outlook Express menu bar , select File , then New and then Folder .

A new folder called untitled folder will appear.

In the Folders box, select untitled folder , rename to suspected spam , then press the Return key.

In the Outlook Express menu bar , select Tools , then select Rules .

In the Mail Rules window, select Mail(POP) or Mail(IMAP) , whichever configuration you are using, then click the New button.

In the Define IMAP Rules or Define POP Rules window,

In the Rule Name box, type Subject Line Modification .

In the If box, in the second line,

for the first pull-down menu , select Subject ,
for the second pull-down menu , select contains
for 'utah.edu' email domain accounts: in the box to the right of contains, type [UCE], or
for other Email domain accounts: enter the address or text you want to match.

In the Then box,

for the first pull-down menu , select Move message ,
for the second pull-down menu , navigate to your suspected spam folder.

Click the OK button.

Configuring for GroupWise 6.5 local Client

This is how you can create a rule when you are using GroupWise. The rule will apply to all email and will also be working when you use GroupWise through a Web browser (such as Internet Explorer).

Connect to GroupWise

Start up GroupWise in the usual way. These rules apply to your local GroupWise client software. If you are connecting via the Web, please see the GroupWise Web Access instructions (below).

Create a New Folder

From the dropdown menus: select File , then New , then Folder
Click on the Personal Folder option, select next
In the Folder Name box enter a name such as suspected spam , select next
Leave default folder settings, select finish

Create a New Rule

Select Tools from the drop down menu
Select Rules .
Select New. . .
Enter a rule name - we suggest " suspected spam filter "
Verify the " When event is :" is set to " New Item " and items are Received is checked
Select " Define Conditions "
for 'utah.edu' email domain accounts: Choose from the drop down lists the following entries: Subject Contains[] then type in [UCE], or
for other Email domain accounts: Choose from the drop down lists the following entries: Subject Contains[] then enter the address or text you want to match.
Then select Add Action, then select Move to folder . . . from the menu
Choose your new spam folder from the list available, then select Move
Click on save

Configuring for GroupWise WebAccess

This is how you can create a rule when you are using the GroupWise through a Web browser (such as Internet Explorer). The rule will apply to all email and is just the same as if you had created (or edited) it from standard GroupWise access.

Connect to GroupWise

Use your web browser to connect in the usual way.

Create a New Folder

Click on the Add Folder option
In the Folder Name box enter a name such as suspected spam
If you wish, click on a button to indicate where in the list this folder should appear (just a matter of personal taste)
Click on OK

Create a New Rule

Click on the Options icon on the top row
Click on the Rules tab
Select Type: to be Move to Folder from the available options
Click on the Create button
A new window opens: Create Rule - Move to Folder
Enter a rule name - we suggest " suspected spam filter "
for 'utah.edu' email domain accounts: Choose from the drop down lists the following entries: If Subject Contains /NOWILDCARD [spam ?], or
for other Email domain accounts: Choose from the drop down lists the following entries: If Subject Contains then enter the address or text you want to match.
Choose a folder from the list available
Click on save

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Product and Service Information

Help Desk

FAQs: Email Spam Filters/Rules

Configuring OWA using Internet Explorer

Configuring Outlook Express for Windows

Configuring Outlook 2003 for Windows

Configuring Outlook 2002 for Windows

Configuring Eudora 6.0 for Mac OS X

Configuring Eudora 6.0 for Macintosh Classic OS

Configuring Microsoft Office X Entourage

Configuring Outlook Express 5 for Macintosh Classic OS

Configuring for GroupWise 6.5 local Client

Connect to GroupWise

Create a New Folder

Create a New Rule

Configuring for GroupWise WebAccess

Connect to GroupWise

Create a New Folder

Create a New Rule

For More